You can now log payments that happen outside ToteFlow. From Payments or a reservation's detail page, click Record payment and choose Interac e-Transfer, cash, or check, then add the amount, date, and an optional reference. If the payment covers the full balance, the invoice is marked paid. A smaller amount keeps the invoice open with a Partial status, and your Pending Payments total drops by what you recorded, so you can collect the rest later. If a reservation has no open invoice, ToteFlow creates a paid one so the reservation's totals stay accurate.
Want to tell customers how to pay you offline? Turn on Other ways to pay in your payment gateway settings and add your own instructions, like your e-Transfer email or where to mail a check. They'll appear next to Pay online on the invoice email, the invoice PDF, and the customer's payment page. It's off by default, so nothing changes for your customers until you turn it on.
We also tidied up the Record payment window so it matches the rest of your admin screens.